HR Administrator

HR Administrator

Spalding (PE11)


The working hours will be 9am-5.30pm


Key Responsibilities

Assisting with Human Resource and operational administration duties including providing a highly confidential, prompt, accurate and efficient service to staff, the Board and outside agencies:

It would be desirable for the individual to be a member of the CIPD, or have student/ associate membership.

HR system updates including maintaining staff records, both computerised and paper – filing to completed in a timely manner

Administration of the payroll to include reduction/increase in salaries, bonus payments, SMP and SSP, changes in personal details, any additional payments, P11Ds

Performance management, probationary and salary reviews

Candidate testing to include Typing Master and other tests

Staff induction including preparation of induction materials, arranging meetings, lunches, training etc.

Sickness absence management

Record meetings as necessary and produce accurate file notes

Produce letters and documents

Arrange interviews, necessary supporting paperwork, interim reviews, trainee seat reviews

Assist in recruitment process including maintaining tracker spreadsheet and preparing for new starters

Prepare new starter, staff move and leavers change request forms and liaise with Quiss, relevant managers, training co-ordinator and others as necessary including updating change request monitoring records and email group spreadsheet

Maintain records for long service awards

Maintain HR policies

Produce reports for the Board including weekly update, headcounts, starters and leavers, sickness

Produce reports for Management Teams to include quarterly annual leave usage, update of employee contact details for disaster recovery purposes

Maintain all firm’s benefits, liaising with providers, checking of renewal invoices, notifying providers of starters and leavers

Responsibility for Practising Certificates and registering Newly Qualified Solicitors

Arrange Trainee Solicitor regulatory training courses, maintain CiLex and Notary records and arrange any necessary training

Maintain training records in conjunction with Training Representatives and Operations Team

Project management to include assessing trends within recruitment and staff departures

Role of Fire Marshal

Assistance in Operational support teams wherever and whenever necessary

Ensure the confidentiality of all the firm’s and staffs’ documentation and information

Appreciation of legal procedures

To undertake any specific training when required to do so and overall to have a responsibility towards self-development and further training

Any other reasonable request by members of the management team


Skills and Experience

The candidate will be a dynamic team player with a proactive and willing attitude.

Ability to maintain confidentiality at all times



Evidence of a ‘can-do’ attitude and good work ethic

Experience of participating in a team

Excellent communication skills both written and verbal

Good organisational skills

Reliability and flexibility

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